How To Use a Fax Machine

How To Use a Fax Machine

Fax machines have multi-uses, in addition to sending and receiving documents through the telephone network in real time. It is commonly used in the office, and can work as a copier, but not for mass copies. It can also monitor the transfer of documents for the previous days. And with the development of technology, fax machines already can send broadcasts to computers. Fax supplies used usually thermal paper, but there are also fax machines that use ink for their printing.

Modern fax machines relatively easy to use, compared with the big bulky machines that are used in the 1980's. New fax machines are light and take up less office space. In most cases, a new fax simply be plugged into an electrical outlet and phone jack, and then turned on. Make sure that the appropriate standard (8 ½ x 11 inches) and / or legal (8 ½ x 14 inches), that paper is loaded in the tray (s) fax.

Here are simple steps to use the fax machine to send a document:

Fill out a fax transmission form, which will serve as a cover page to your document, which contains the name of the person to whom the fax is for, the subject matter of the document and the sender's name and contact number.

Insert form to fax, then dial the fax number in a machine and wait for a fax tone. If this telefax, when someone answers, ask for fax tone.

Hit the send button when you hear the fax tone, which is a long, high pitch beep. You can put the receiver down once the transmission has started. After the document has been sent, the fax machine will give out a beeping sound. You have an option to print out a transmission record as proof that you have successfully sent the document.

Here are the steps in receive documents via fax:

When receiving a fax, you will hear a fax tone, then you can click send / receive button and put the receiver down once the transmission starts.

If you are using a telefax, the caller will ask for a fax tone. To "give" a fax tone, you need to press the send/receive button, and you can put the receiver down once you hear the fax tone.

You can also print a report on the transfer documents received by fax machine.

Here are the steps in making paper copies by fax machine:

Place the document to be copied in the fax machine, in the same manner as when sending a document.

Press the copy button, or in some cases, you need to select a function in the fax machine menu to copy a document.

The fax machine will then start scanning the document and the fax printer will produce a copy. If the fax machine uses thermal paper, the copy will eventually fade, so it is advisable to use the fax machine as a copier only for urgent purposes.

There is also a fax equipment that can send and receive fax documents to and from your computer, which is called Internet fax. For this application, you must fax software for your computer, which can be downloaded from the Internet. This application on your computer, as well as sending e-mail. The digital copy of the document can also be transmitted to a fax machine. This technology is ideal for those in business, because they can do operations on multiple media: via phone, fax and computer, using only one fax equipment.

How To Use a Fax Machine